The Student Profile page contains detailed information about the student that is available for parents and the school to edit. The red message at the top of the page shows the list of profile sections that still require confirmation.
Menu #
Basic #
This section contains the student’s personal details and educational information.
Contacts and Cultural Information #
This section includes details about the student’s contacts and cultural background.
The Student Contacts section is essential for maintaining and accessing the contact information of individuals related to a student. This guide will help you navigate and manage the contacts effectively.
Overview #
The Student Contacts section allows you to, Add new contacts for the student, View existing contacts and their details, and Edit or delete contacts as needed.
Adding a new contact #
To add a new contact, follow these steps:
Click on the “Add Contact” button, located at the top left of the contacts section, this button opens a form to enter the details of a new contact.
Fill in the required fields such as Forename, Surname, Phone Number, Email, Relation Type, Priority, and Legal Order. Each field is described below:
Forename: The first name of the contact person.
Surname: The last name of the contact person.
Phone Number: The contact person’s phone number.
Email: The contact person’s email address.
Relation Type: The relationship of the contact person to the student (e.g., Mother, Father, Guardian).
Priority: The priority level of the contact (e.g., 1 for primary contact, 2 for secondary contact).
Legal Order: Indicates if the contact person has a court order in place relating to his/her relationship with the child. If this box is ticked, the contact will not receive an automated invitation to create an Admicity Parent Account.
Save the Contact: Once all the details are filled in, click the save or confirm button within the add contact form to save the new contact.
Actions Column #
The actions column includes the following icons for each contact:
Edit Icon (Pencil): Click this icon to edit the contact details. Make necessary changes in the form that appears and save the changes.
Home Icon (House) : Click this icon to edit the contact home address.
Delete Icon (Trash Bin): Click this icon to delete the contact. Confirm the deletion in the prompt that appears.
Adding Passport #
If your child has a passport please add it as this will help the school streamline processes for documentation. Click on the “Add Passport Details” button and enter the details. Press the “Add” button to confirm and then press “Save” in the bottom right-side corner.
Medical #
The Medical tab in the student profile is essential for storing and managing student medical information.
The Medical tab is divided into the following sections:
GP Details – for the name and address of the student’s medical practice.
Medical Conditions – used to document any medical conditions the student has.
Medical Events – used by the parent to inform the school of any significant medical events that have occurred in the student’s life. This is also used by the school to inform parents of any medical events that occur during the school day.
Medical Notes – any additional notes related to the student’s health and medical care and to add any medical conditions that a child has that do not appear in the school’s SIMS list. This section can also be used by the school to inform parents of any medical notes relating to their child.
SEN and Disability #
The SEN (Special Educational Needs) tab in the student profile is designed to store and manage information related to students’ Special Educational Needs.
Dietary and Welfare #
The Dietary and Welfare tab in the student profile is designed to manage information related to a student’s dietary needs, food allergies, eligibility for free school meals, and any welfare-related information relating to the child.
Consent and Transport #
The Parental Consents and Transport tab in the student profile is designed to manage and document the various consents provided by parents or guardians for their child’s participation in school activities, use of digital media, and other permissions. It allows the parent to inform the school of their child’s mode of transport.
